Privacy & Cookies Policy

WHO WE ARE

This is the privacy statement of [Mailroom Premium Vodka], the parent company of which is [Topikos Spirits and Beverage Company Inc.], registered in Ontario with company number [1000244177] and registered office at [2 Paxman Road Toronto Canada M9C 1B6]

All references to "our", "us", "we" or "Company" within this policy are deemed to refer to Mailroom Vodka, its subsidiaries, parents, affiliates and associates.

We own and operate [mailroom vodka website].

We are committed to protecting your personal data. That is why we have developed this Privacy and Cookies Policy to explain how we collect, use, share and store your personal information when you use this website, and to inform you about how we will look after that information. This includes any information you may provide us with when you sign up to keep in touch with us or take part in any promotions or competitions that we might run.

If you do not agree with any term in this policy, please do not use the website or submit any personal information to or through it.

WHAT IS PERSONAL INFORMATION

Personal information means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with an individual or household. We do not consider personal information to include information that has been de-identified so that it does not allow a third party to easily identify a specific individual.
Your name, e-mail address, and IP address are all examples of data that may be personal information. Since your cookies can help us identify you, we treat “cookies” as personal information. Please see our Cookie Policy (below) to review detailed information about our use of cookies and similar technology.

TYPES OF INFORMATION WE COLLECT

We collect and store personal information directly from you when you interact with us in person or via social media, or when you submit it to us online on our websites, by phone, by email, or through our chatbots, including when you place orders on or through our websites. Categories of personal information that we collect about you when you interact with us online or offline may include the following:

Identification data, including name, address, birthday and gender;
Contact information, including e-mail address, phone number, and mailing address;
Age data, as we need to know if you are over the legal age so that we can sell you our products;
Information you provide to create an account, including password and username;
Information you provide when you speak to us over the phone, such as inquiries about product preferences or other personal information you choose to communicate to us;
Location data, for example, you can enter your zip code to know where to find your favorite products near you;
Membership data, such as contact preferences;
Financial data, such as credit card numbers, billing addresses, contact details of your accounting department, and other financial information required to allow you to acquire our products;
Order information related to products you have purchased through our website;
Preference data, such as the flavors that you prefer and products you have purchased;
Information you share with us in connection with surveys, contests, or sweepstakes and promotions (including text-to-win contests) (collectively, “contests and promotions”);
Information you submit to us directly via email or other communication methods including, but not limited to, general inquiries, media inquiries, and customer support.

We may also collect your personal information from other sources, such as our partners and affiliates, and through automatic collection through our websites and emails.

Internet activity and other electronic data, such as your IP address, device ID, and personal information collected from cookies and similar technology when you open our emails and visit our website (for more information about cookies, how we use them, and your related choices, please see our Cookie Policy below);
Information we get from our partners or affiliates to support our marketing initiatives, administer our contests and promotions, improve our website functionality and services, and monitor, manage, and measure our advertising campaigns;

HOW WE USE YOUR PERSONAL INFORMATION

In general terms, we collect and use personal information to:

Respond to your requests, for instance, if you use the form “Contact Us” on our website;
Offer you a tailored version of the website;
Manage and administer our website;
Improve our products or services;
Notify you about changes to our legal terms or business practices;
Get in touch with you after you submit an inquiry;
Evaluate your resume and process your job application, if you applied through our Careers page;
Process your orders and deliver our products to you, where applicable. For instance, we may sell you merchandise with our logos through an e-commerce platform;
If you join our mailing list, we will send you promotional information on our products.
Display advertisements related to products we think may interest you on our websites, in e-mail communications you consent to receive, on other websites that work with our advertising partners, and on social media platforms;
Invite you to participate in surveys on your satisfaction with our products;
Administer, maintain, and communicate with you about contests and promotions in which you have chosen to participate;

WHERE WE COLLECT YOUR PERSONAL INFORMATION FROM

We may collect personal information about you (or your business) from the following sources:

Data you give to us (e.g. by entering into any competitions that we may run on this site or completing online questionnaires or if you contact us directly, for example, regarding career vacancies, enquiries or other feedback).
Technical Data (e.g. your IP address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website).
Data we collect when you use our services (e.g. payment and transaction information, identity and contact information, etc).
Data from third parties that we work with.

INFORMATION YOU POST ON PUBLIC AREAS OF OUR SITE AND SOCIAL MEDIA

Information that you post on or through any public areas of the website and on any social media pages that we operate is publicly available information. This means that it is generally accessible to, and may be collected by, others and may be used by them to send you unsolicited messages. We do not have control over if or how other people may use that information therefore you should use caution and ensure not to disclose personal information when using public web areas or social media. We will not be responsible for any postings that you make with personal information in them.

WHO WE SHARE YOUR INFORMATION WITH

We may share your personal information with the following third parties:

Payment processors and providers
Members of our group of companies
Agencies or third parties that we are partnering with to deliver events and services
Third parties for the purpose of marketing, where you have provided consent
Security providers
Health & Safety providers

HOW LONG DO YOU KEEP MY PERSONAL INFORMATION?

We will retain your information for as long as needed to provide you the website’s services, for our valid business purposes, and as necessary to comply with our legal obligations, resolve disputes, defend our legal rights, and enforce our agreements.

WHERE WILL MY PERSONAL INFORMATION BE STORED?

When we share your personal information with our trusted partners, they may store some of your personal information in their databases in the Canada or elsewhere in the world. If you are accessing this website from jurisdictions outside the Canada, please be advised that you may transferring your personal information to us in the Canada where data protection and privacy laws may be less stringent than the laws of your country.

INFORMATION SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to any of our affiliated websites. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures.

MARKETING

We aim to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

We will get your express opt-in consent before directly sending you marketing communications or before sharing your personal information with any third party for marketing purposes.

You can ask us or third parties to stop sending you marketing messages at any time by contacting us.

Where you opt out of receiving these marketing messages, this will not apply to personal information provided to us as a result of our providing of services to you.

USING OUR WEBSITE

We collect and process the following information from our website:

Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access;
IP addresses – we will automatically receive your IP address when you visit the site; and

Cookies – we will use cookies in accordance with our Cookies Policy (below). If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Where this website contains links to other sites, Mailroom Vodka is not responsible for the privacy policies or practices of any third party. By clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

CHANGES TO OUR PRIVACY STATEMENT

We may have to change this policy to reflect new regulations, new technologies or changes to how we collect, use or disclose your personal information. We reserve the right to change this policy at any time at our sole discretion. The date of the most recent revisions will appear at the top of this page. By using our online services, you confirm that you have read and agreed to our Terms & Conditions and accept and consent to the practices described in this Privacy and
Cookies Policy. If you do not agree with this policy, please do not use or access the website, and if you do not agree to any changes we make in the future, you must end your use of the website and its available services. Any changes will become effective as soon as they are posted to our website.

COOKIES POLICY

1.Information about our use of cookies

This policy explains how we use cookies on [insert mailroom vodka website]
(this “Website”). We recommend that you read our cookies policy so that you are aware of how we use them and can take steps to reject or delete the cookies if you do not agree to them being used.
Cookies are small text files stored on your device and used by website operators in order to make websites work, or work more efficiently, as well as to provide information to the operators of the website or certain third parties. Each cookie usually contains a unique string of characters, which allows a website to distinguish your browser or device from other users.
We use cookies to enable you to navigate between pages and to generally improve your user experience. We also use cookies to analyse how users interact with this Website, to enable you to share content using social media, and to provide you with embedded content from third parties. We also sometimes use cookie type technologies in emails to identify how users come to this Website so that we can evaluate and measure the effectiveness of our email marketing.
We may combine information collected via cookies with information such as your IP address, the type of browser, device and operating system, for example to provide statistical information about visitors to the Website. Where this Website uses third party cookies, you should check with the relevant third party to see how they use cookies (see section 3 below).
The cookies that we currently use on the Website are summarized in more detail below. We recommend that you read our cookies policy so that you are aware of how we use them and can take steps to reject or delete the cookies if you do not agree to them being used.
In this cookies policy, we use the term "cookie" to mean a cookie and any other similar technology, such as web beacons, local stored objects, and pixel tags.

2.Consent to the use of cookies

Cookies that are essential to the operation of the Website are set automatically. These are described in section 3.1 below.
We also use analytics cookies on this Website to help us understand how it is used. Our use of analytics cookies is described in section 3.2 below. Unless you use the cookie control to opt-out, the analytics cookies will be set automatically upon closing clicking "save and close" in the cookie control.
The other cookies described in this policy will only be set where you have given your consent. You can control your consent using the cookie control on the Website.
We may also remind you about our use of cookies and ask you to reconfirm your consent to cookies when you register for certain services or activate a certain function on the Website that relies on the use of cookies.

3.Cookies we use

We use the following cookies on this Website:

Strictly Necessary. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website. Without these cookies, services that you have asked for cannot be provided. These cookies are set automatically.
Analytical/performance cookies. They allow us to recognize and count the number of visitors and to see how visitors move around this Website when they are using it. This helps us to improve the way this Website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognize you when you return to this Website. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to this Website, the pages you have visited and the links you have followed. We will use this information to make this Website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
Third Party Cookies. In addition to the cookies listed above, we also use the following third party cookies for performance and functional purposes, to provide additional function and to make it easier for you to share content on this Website. These are cookies that are set by a third party when you access this Website, and controlled by that third party.

4.Changes to this policy

This cookies policy may be amended by us at any time. Please check this page periodically so that you are aware of any changes.

Privacy & Cookies Policy

Identification data, including name, address, birthday and gender;

Contact information, including e-mail address, phone number, and mailing address;

Age data, as we need to know if you are over the legal age so that we can sell you our products;

Information you provide to create an account, including password and username;

Information you provide when you speak to us over the phone, such as inquiries about product preferences or other personal information you choose to communicate to us;

Location data, for example, you can enter your zip code to know where to find your favorite products near you;

Membership data, such as contact preferences;

Financial data, such as credit card numbers, billing addresses, contact details of your accounting department, and other financial information required to allow you to acquire our products;

Order information related to products you have purchased through our website;

Preference data, such as the flavors that you prefer and products you have purchased;

Information you share with us in connection with surveys, contests, or sweepstakes and promotions (including text-to-win contests) (collectively, “contests and promotions”);

Information you submit to us directly via email or other communication methods including, but not limited to, general inquiries, media inquiries, and customer support.

We may also collect your personal information from other sources, such as our partners and affiliates, and through automatic collection through our websites and emails.

Information we get from our partners or affiliates to support our marketing initiatives, administer our contests and promotions, improve our website functionality and services, and monitor, manage, and measure our advertising campaigns;

HOW WE USE YOUR PERSONAL INFORMATION In general terms, we collect and use personal information to:

Respond to your requests, for instance, if you use the form “Contact Us” on our website;

Offer you a tailored version of the website;

Manage and administer our website;

Improve our products or services;

Notify you about changes to our legal terms or business practices;

Get in touch with you after you submit an inquiry;

Evaluate your resume and process your job application, if you applied through our Careers page;

Process your orders and deliver our products to you, where applicable. For instance, we may sell you merchandise with our logos through an e-commerce platform;

If you join our mailing list, we will send you promotional information on our products.

Display advertisements related to products we think may interest you on our websites, in e-mail communications you consent to receive, on other websites that work with our advertising partners, and on social media platforms;

Invite you to participate in surveys on your satisfaction with our products;

Administer, maintain, and communicate with you about contests and promotions in which you have chosen to participate;

WHERE WE COLLECT YOUR PERSONAL INFORMATION FROM We may collect personal information about you (or your business) from the following sources:

Data you give to us (e.g. by entering into any competitions that we may run on this site or completing online questionnaires or if you contact us directly, for example, regarding career vacancies, enquiries or other feedback).

Technical Data (e.g. your IP address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website).

Data we collect when you use our services (e.g. payment and transaction information, identity and contact information, etc).

Data from third parties that we work with.

Payment processors and providers

Members of our group of companies

Agencies or third parties that we are partnering with to deliver events and services

Third parties for the purpose of marketing, where you have provided consent

Security providers

Health & Safety providers

Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access;

IP addresses – we will automatically receive your IP address when you visit the site; and

Cookies – we will use cookies in accordance with our Cookies Policy (below). If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

This policy explains how we use cookies on [insert mailroom vodka website]

(this “Website”). We recommend that you read our cookies policy so that you are aware of how we use them and can take steps to reject or delete the cookies if you do not agree to them being used.

The cookies that we currently use on the Website are summarized in more detail below. We recommend that you read our cookies policy so that you are aware of how we use them and can take steps to reject or delete the cookies if you do not agree to them being used.

In this cookies policy, we use the term "cookie" to mean a cookie and any other similar technology, such as web beacons, local stored objects, and pixel tags.

2.Consent to the use of cookies

Cookies that are essential to the operation of the Website are set automatically. These are described in section 3.1 below.

The other cookies described in this policy will only be set where you have given your consent. You can control your consent using the cookie control on the Website.

We may also remind you about our use of cookies and ask you to reconfirm your consent to cookies when you register for certain services or activate a certain function on the Website that relies on the use of cookies.

3.Cookies we use We use the following cookies on this Website:

Strictly Necessary. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website. Without these cookies, services that you have asked for cannot be provided. These cookies are set automatically.

Analytical/performance cookies. They allow us to recognize and count the number of visitors and to see how visitors move around this Website when they are using it. This helps us to improve the way this Website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies. These are used to recognize you when you return to this Website. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

4.Changes to this policy This cookies policy may be amended by us at any time. Please check this page periodically so that you are aware of any changes.

HOW WE USE YOUR PERSONAL INFORMATION

In general terms, we collect and use personal information to:

WHERE WE COLLECT YOUR PERSONAL INFORMATION FROM

We may collect personal information about you (or your business) from the following sources:

3.Cookies we use

We use the following cookies on this Website:

4.Changes to this policy

This cookies policy may be amended by us at any time. Please check this page periodically so that you are aware of any changes.